Little League Football Officers' Manual

06 COMMITTEE STRUCTURE & PROCEDURE

Refer to

Introduction
Committees will tend to vary in size according to the number of volunteers available and the level of activity in the League. Committee work and meetings may be regarded as a chore but they are essential as the smooth running of a League depends on the efficiency and commitment of its management committee.

Structure
The "top table" of a League Management Committee comprises a Chairperson, Secretary and Treasurer.
Other committee members would normally include a Referees' Secretary, Social Secretary and the team managers. In addition, one or more senior members should be appointed as 'Responsible Persons' to deal with Criminal Records Bureau checks.
For those Leagues with more than one section, serious consideration needs to be given to committee structure with the objective of ensuring that all sections are represented.
In addition, the League Management Committee may co-opt up to four further persons, who have full voting powers, or invite people to attend (who do not have voting powers).
It should be remembered that a League Management Committee should reflect the whole League but not be so large as to make effective decision making impossible.
League Constitution 5Section 7B

Procedure

An agenda should be circulated to all Committee members well in advance of a meeting and should contain at least the following items:-

Present

Apologies for absence

Minutes of last meeting and matters arising

Officers' Reports

Treasurer's Report

Any other business

Date of next meeting

Minutes should be taken and circulated promptly to all volunteers. It is helpful to meet at the same place and same time ideally on a monthly basis. This way, committee members will get used to the routine of meetings.

League Procedure 3

SPECIFIC RESPONSIBILITIES

a) Chairperson

  1. Conduct of meetings

  2. Motivator / Trouble-shooter / Peacemaker / Forward PLanning

League Procedure 3

b) Secretary

  1. Arrange Committee meetings, issue minutes and agendas.

  2. Communicate information to all volunteers.

  3. Ensure the smooth and efficient running of Little League Football at National level by dealing promptly with all circulars, forms, questionnaires etc.

  4. Liaise with NEC Liaison Officer.

  5. Organise Trials.

  6. Arrange printing of fixture lists.

  7. Arrange purchase of trophies.

  8. Arrange printing of leavers' certificates.

  9. Liaise with local schools.

  10. Other duties as required.

     

 Section 21

c) Treasurer

  1. Keep financial records and present accounts to meetings.

  2. Receive and issue money in accordance with League Management Committee instructions.

League Constitution 7

d) Responsible Person

One or more senior Committee members to act as the 'Responsible Person' and arrange for Criminal Records Bureau checks to be made on volunteers.

 

Rule 1.9
Section 7B

e) Referees' Secretary

  1. Recruit and retain referees.

  2. Arrange referees for games.

  3. Keep results and match cards.

    f) Social Secretary

    1. Arrange and publicise social functions.

       

    g) Team Managers

    1. Run the team on match days.

    2. Arrange training.

    3. Encourage parental support.

    Collective Responsibilities

    1. All Committee Members are responsible for the welfare and protection of all children in their League.

    2. All Committee Members should actively involve themselves in fund-raising and publicising their League.

    3. All Committee Members should be prepared to take on additional and ad hoc tasks as they arise.

    4. The Committee Members' example to the children in respect of sportsmanship, behaviour and enthusiasm should be exemplary.

    5. All Members should work as a team setting up and clearing away - 'many hands make light work'.