06 COMMITTEE STRUCTURE & PROCEDURE |
Refer to |
Introduction
Committees will tend to vary in size according to the number
of volunteers available and the level of activity in the League.
Committee work and meetings may be regarded as a chore but they
are essential as the smooth running of a League depends on the
efficiency and commitment of its management committee.
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Structure
The "top table" of a League Management Committee comprises a
Chairperson, Secretary and Treasurer.
Other committee members would normally include a Referees' Secretary, Social Secretary and the
team managers.
In addition, one or more senior members should be appointed
as 'Responsible Persons' to deal with Criminal Records Bureau
checks.
For those Leagues with more than one section, serious consideration
needs to be given to committee structure with the objective
of ensuring that all sections are represented.
In addition, the League Management Committee may co-opt up to
four further persons, who have full voting powers, or invite
people to attend (who do not have voting powers).
It should be remembered that a League Management Committee should
reflect the whole League but not be so large as to make effective
decision making impossible.
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League Constitution 5Section 7B |
Procedure
An agenda should be circulated to all Committee members
well in advance of a meeting and should contain at least the
following items:-
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Present
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Apologies for absence
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Minutes of last meeting and matters arising
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Officers' Reports
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Treasurer's Report
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Any other business
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Date of next meeting
Minutes should be taken and circulated promptly
to all volunteers. It is helpful to meet at the same place and
same time ideally on a monthly basis. This way, committee members
will get used to the routine of meetings. |
League Procedure 3 |
SPECIFIC RESPONSIBILITIES
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a) Chairperson
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Conduct of meetings
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Motivator / Trouble-shooter / Peacemaker / Forward
PLanning
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League Procedure 3 |
b) Secretary
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Arrange Committee meetings, issue minutes and agendas.
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Communicate information to all volunteers.
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Ensure the smooth and efficient running of Little League
Football at National level by dealing promptly with all
circulars, forms, questionnaires etc.
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Liaise with NEC Liaison Officer.
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Organise Trials.
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Arrange printing of fixture lists.
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Arrange purchase of trophies.
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Arrange printing of leavers' certificates.
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Liaise with local schools.
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Other duties as required.
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Section 21 |
c) Treasurer
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Keep financial records and present accounts to meetings.
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Receive and issue money in accordance with League Management
Committee instructions.
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League Constitution 7 |
d) Responsible Person One or more senior Committee members
to act as the 'Responsible Person' and arrange for Criminal
Records Bureau checks to be made on volunteers.
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Rule 1.9
Section 7B |
e) Referees' Secretary
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Recruit and retain referees.
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Arrange referees for games.
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Keep results and match cards.
f) Social Secretary
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Arrange and publicise social functions.
g) Team Managers
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Run the team on match days.
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Arrange training.
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Encourage parental support.
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Collective Responsibilities
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All Committee Members are responsible for the welfare and
protection of all children in their League.
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All Committee Members should actively involve themselves
in fund-raising and publicising their League.
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All Committee Members should be prepared to take on additional
and ad hoc tasks as they arise.
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The Committee Members' example to the children in respect
of sportsmanship, behaviour and enthusiasm should be exemplary.
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All Members should work as a team setting up and clearing
away - 'many hands make light work'.
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